STAFF & MANAGER GUIDE

Check. Review. Report.

Check and report vape and cigarette inventory. This is an internal reporting app—not an ordering or sales app.

Watch the walkthrough

Updated for vape & cigarettes · AI-generated English narration · captions

Before staff begin

Tell your team exactly which quantities to report. Use the same definition and reporting period across the store. Cigarettes are reported in whole cartons, not packs. This form is not an automatic stock balance and does not validate a physical count.

The current catalog contains 15 vape brands and 13 cigarette brands. Cigarettes begin with Marlboro. Drinks and snacks are not included yet. Selecting a store and employee identifies the report; it is not a secure sign-in.

Zero is not supported in the current form. Leaving an item blank or using Clear item removes it from the report; it does not record zero. Agree on a separate way to flag zero counts or missing items.

The daily manager email

The scheduled summary runs at 9:15 PM Pacific and includes that day’s vape and cigarette reports through 9:15 PM. It groups the reported items into one table per store in a single email. Cigarette quantities show their carton unit, for example 3 cartons.

For the same store, item, and quantity type, the latest reported value is used—even when different employees reported it. Repeated cumulative values are not added. Cartons, ordinary units, K, and P stay separate. A later report that omits an item does not replace its earlier reported value with zero.

Email title: Daily Inventory Report [MM-DD-YYYY]. Individual submission emails remain enabled.

Troubleshooting

“Unable to load” appears

Check your internet connection and tap Try again. If the store, employee, or item list is still unavailable, contact your manager. Do not guess or substitute another person’s name.

I changed the store by mistake

Selected items can remain when you change the store. Return to the correct store and review every selection before sending.

The quantity is wrong

Before submission, tap the quantity in the item list or Review screen and correct it. After submission, contact your manager with the Report ID before sending another report.

I am not sure the report was saved

Keep the same report open. Follow its retry message if saving is unconfirmed. If you already see Report saved, do not send a duplicate solely because the email has not arrived.

Can I resume later?

The app keeps a draft in the current browser session when available. It is not a cloud-saved report. Closing the tab or changing devices can lose that draft; complete the report in the same session.